2018 Terms & Conditions

Terms & Conditions

Please find below the terms & conditions for the 2018 Winchester Short Film Festival short film competition.

Submission deadline: 15th September 2018
Early Bird: 30th June 2018
Late Submission Deadline: 25th September 2018

By submitting your film into the 2018 WSFF Short Film Competition, via any online or offline platform, you are agreeing to the following Terms & Conditions.

1. Categories & Submission Criteria

a) The competition comprises of the following award categories: Best British Short Film; Best Foreign Short Film; Best Animated Short Film; Best Short Documentary; Best British New Director Award: Best Foreign New Director Award. Eligible directors who enter into any of the previously mentioned categories will automatically be considered for The Hampshire Prize award.

b) WSFF will enter each film to competition under the category that it feels best reflects the work + for which it is eligible based on the criteria set out in these Terms & Conditions. If you have a preference, then you are able to state so on the entry form + this will be taken into consideration, but the final decision remains with the Festival.

c) WSFF welcomes all genres of films for competition, whether they are drama, comedy, animation, horror, non-fiction, drama, science-fiction, or any other genre. For each award category, there are specific eligibility criteria which need to be met, as well as adhering to the general Terms & Conditions laid out in this document.

d) To be eligible for Best British Short Film; Best Foreign Short Film; or Best Short Documentary, films must be no longer than 30 minutes in length, including credits. To be eligible for Best Animated Short Film, films must be no longer than 15 minutes in length, including credits. To be eligible for Best British New Director Award + the Best Foreign New Director Award, films must be no longer than 15 minutes in length, including credits.

e) ‘British filmmakers’ are classified as directors who hold a current British passport, or the production company holding the rights to the film must be registered in the UK. ‘Non-British filmmakers’ are classified as directors who do not hold a current British passport, or a production company that is based outside of the UK.
Any queries relating to the place of origin should be directed to myfilm@winchestershortfilmfestival.com prior to entering the competition.

f) Films of any budget are welcome to enter the competition, with no restrictions on any categories except the Best New Director Award. To be eligible for the Best British New Director Award + the Best Foreign New Director Award, the film must have a production budget of no more than £1000 (or equivalent).

g) Films that are promoting a product or service are not eligible for any category.

h) Only films with a director that has lived, worked or studied in Hampshire for a period of 6 consecutive months or more since January 2015 are eligible for The Hampshire Prize.

i) Films in a foreign language must be subtitled in English.

2. Submission Limits & Fees

a) Filmmakers may submit a maximum of 3 films + will be charged per film.

b) Filmmakers may submit each film in as many categories as they choose, + will be charged per film per category.

c) WSFF does not have the capability to offer refunds to filmmakers whose films are not accepted to competition, for any reason whatsoever.

3. The deadline for submitting entries is Friday 15th September 2018. Entries submitted prior to Friday 30th June 2018 are eligible for the reduced ‘earlybird’ entry fee. There is a late submission deadline of Monday 25th September 2018, which will incur an additional fee. Any entries submitted after this time may still be charged but will not be eligible for competition.

4. Filmmakers entering a film into the competition must have a legal right on behalf of that film to do so.

5. Any third party elements used within the production, such as music, sound, graphics or still images, must be original or copyright free, or where copyrighted, filmmakers must have obtained necessary permission for the inclusion of this content + be able to provide proof if required.

6. Films that have been entered into the WSFF previously are not eligible for the 2018 competition.

7. Production on the film must have completed after 1st November 2016.

8. Films are welcome regardless of their premiere status,+ the premiere status of the film will not affect the decision making process in competition.

9. WSFF reserves the right to exclude from competition any films or material that it deems offensive or defamatory. No discussion will be entered into + the festival’s decision is final.

10. Films may be submitted by post, but we strongly encourage you to enter using the online platforms. To submit your film by post, please contact us in the first instance on myfilm@winchestershortfilmfestival.com,+ we will send full instructions on how to apply. All postal entries must contain a completed application form, a copy of your film on a USB drive or CD/DVD (ideally the film will be of 2k quality), plus any still images + poster for the film. We are unable to return any hard copies of the film sent by post. If you are posting from overseas, then please ensure that all postage + customs charges are paid, as WSFF will not cover any unpaid fees or be held accountable for any submissions not received due to postage or customs fees being due.

11. WSFF reserves the right to use any images without prior permission from the filmmaker.

12. Films should be made unavailable online during the week of the festival. Please set a password for your film so that they have a limited audience. The festival runs from 3rd – 10th November 2018.

13. Images

a) Production stills must be in JPEG, GIF or PNG format, + must be high resolution suitable for press.

b) Film posters must be A4 or multiple thereof. The file must be in JPEG, GIF or PNG format, + must be high resolution suitable for press.

14. Film that are chosen for screenings will be screened digitally. We will contact you regarding this if your film is chosen for screening, + expect a suitably formatted film to be made available to WSFF in time for screening.

15. The decision of WSFF is final + no conversation will be entered in to regarding placement of films in the competition.

16. There will be two lists for competition: the Long List + the Short List (Official Selection 2018). The Long List is the initial selection of films that have impressed the judges. The Short List is taken from the Long List + names the films chosen as the Official Selection for competition 2018. These will be announced in October/November 2018, + filmmakers will be contacted individually by email to confirm whether or not they have been selected for either list.

17. Ensure that the email address provided on the application form is current + that myfilm@winchestershortfilmfestival.com is added to your safe senders list / address book, as notifications + other communications regarding your entry will be primarily communicated via email. The festival will not be held accountable for any communications not received.

18. Information provided in the application form will be used solely by the Winchester Short Film Festival + will not be passed on to any third parties.

19. Prizes are subject to change without notice.

20. These Terms + Conditions are subject to change without notice.